Finance and Administration Manager

Craig Ganssle Last updated 

Location: Dawsonville, GA (100% Onsite)

Type: Full-Time

Reports To: Chief Executive Officer (CEO)

Industry Experience in Agriculture: Not Required


Role Overview#

Farmwave is seeking a highly organized, detail-oriented Finance & Administration Manager to own our daily financial workflows, vendor/customer operations, and HQ office administration. Working directly with the CEO and alongside team leaders in Hardware, Sales, and Marketing, you will be the operational anchor that keeps Farmwave running smoothly.


In this role, you will manage day-to-day financial administration—including accounts payable (AP), accounts receivable (AR), customer quotes, vendor relationships, and executive expense tracking. You will also oversee the Dawsonville HQ office operations and assist with employee onboarding. Because our core bookkeeping and payroll processing are handled by external partners, your focus will be on workflow execution, organization, vendor coordination, and administrative accuracy rather than general ledger accounting.


Key Responsibilities#

Accounts Payable & Vendor Management#

  • Accounts Payable (AP): Review, verify, and process all incoming vendor bills and payments in a timely manner.
  • Vendor Operations & Filing: Manage purchase orders (POs), track receipts, maintain updated vendor contact information, and build an organized digital filing system for all contracts and invoices.
  • Vendor Compliance (Missed Detail): Collect and maintain vendor W-9 forms, track 1099 eligibility, and ensure tax documentation is organized for year-end processing.
  • Vendor Relationships: Serve as the primary point of contact for routine vendor communications, billing inquiries, and service renewals.

Accounts Receivable & Customer Financials#

  • Accounts Receivable (AR): Issue customer quotes and formal invoices based on inputs from Sales and Hardware teams; track incoming customer payments and manage collections.
  • Expense & Travel Tracking: Collect, organize, and match receipts for executive and employee travel and corporate credit card expenses.
  • Tax & Document Organization (Missed Detail): Maintain customer tax-exemption certificates, shipping manifests, and sales records required by our external accounting partners.

Outsourced Partner Coordination#

  • Bookkeeping Liaison: Act as the internal liaison to our external bookkeeping service, providing them with clean, organized invoices, receipts, and bank transaction details.
  • Payroll & HR Liaison: Coordinate with our external payroll provider to submit hours, bonus approvals, or changes, and answer employee routine payroll questions.

Office Management & HR Onboarding#

  • HQ Office Management: Oversee day-to-day office operations, order office and breakroom supplies, handle incoming/outgoing mail and deliveries, and maintain an organized, efficient work environment.
  • Employee Onboarding & Administration: Assist with entering new employees into HR/payroll systems, coordinate initial onboarding documentation, manage equipment assignment tracking, and assist with offboarding when necessary.
  • Insurance & Business Renewals (Missed Detail): Track and organize corporate insurance policies (general liability, property, travel), business licenses, and facility service agreements.


Key Qualifications & Experience#

  • Experience: 3–5+ years in financial operations, office management, administrative control, or business operations in a small-to-midsize company or tech startup.
  • Financial Software & Tools: Hands-on experience with invoicing/AP systems (e.g., Bench, Gusto, Stripe, or similar tools) and basic CRM/ERP platforms.
  • Extreme Organization: Meticulous attention to detail with proven ability to build structured digital filing systems for vendor, customer, and expense documents.
  • Communication & Negotiation: Professional demeanor when interacting with vendors, high-value global customers, and internal leadership.
  • Autonomy & Proactivity: High degree of self-motivation—able to anticipate operational needs, resolve billing discrepancies independently, and keep executive travel expenses tracked without constant supervision.


Compensation & Salary Range#

For an onsite leadership role in Dawsonville, GA (Greater Atlanta area) combining hands-on technical execution, system creation, vendor management, and team leadership in an AgTech startup context:

  • Salary: $95,000 – $115,000 per year, scalable based on direct experience with financial operations, office management, and administrative efficiency commensurate with experience. (Note: Our cash compensation is designed to be highly competitive as we do not currently offer employer-sponsored health insurance or retirement plans).
  • Time Off: Flexible/Open PTO policy.
  • Equity / Options: Not offered at this time (may be re-evaluated as the company scales).
  • Performance Bonus: 10% – 15% tied to successful implementation of key milestones (financial workflow efficiency, vendor cost-savings, office organization), and overall company success.
  • Growth: Opportunity for advancement as the company grows.